An exciting new position has become available at Mulberry Square. We are looking for a full time personal assistant for our Managing Director.

An exciting new position has become available for an personal assistant to the Managing Director. Please submit CVs in pdf format to jobs@mulberrysquare.co.uk.

• Organisation and prioritisation skills to assist the Managing Director.
• Maintaining client relationships where required and acting as a filter for communication and correspondance.
• Drafting initial replies to emails and writing first drafts of letter correspondence for subsequent sign off.
• Monitoring the Managing Director’s email account, prioritising actions, responses, and ensuring that all information is absorbed and where applicable, that the information or request is forwarded to the relevant person in a timely fashion
• Daily review of the Managing Director’s diary and ensuring planning for the smooth operation of meetings, appointments, telephone calls and project meetings.
• Regular liaison with the Managing Director to flag up any immediate issues or key emails that require prioritisation.
• Supporting the Managing Director in meetings by taking comprehensive notes and formulating action points.
• Tracking and submission of expenses.
• Coordination of meeting schedules to ensure correct provision of meeting papers, PowerPoint presentations and other meeting resources as required
• Arrangement of meetings with clients and suppliers.
• Assisting the Business Manager with work overflow when required.
• Provision of secretarial support to fellow team members (minute-taking; proof-reading; document production) as and when required.
• Provision of rail and flight information and booking of travel tickets.
• Ensuring that all travel and accommodation bookings are in line with policy and that full records are kept.

• Excellent interpersonal and communications skills.
• Experience of working in an office environment preferably in a similar role.
• Able to competently use MS Word, Excel, PowerPoint (or similar).
• Self confident and able to work on own in initiative.
• Strong planning and organisational skills.
• Builds constructive working relationships with colleagues internally and externally.
• Good negotiation and persuasion skills.
• Flexible can do approach to work.
• Experience of working within creative or printing industries advantageous.